Job Description

We are seeking a skilled Legal Secretary to support attorneys, associates, legal assistants, and other personnel within our TechComm Law section. This role will involve handling day-to-day activities, billing processes, client communications, and administrative support, all while ensuring high-quality and timely execution.

Responsibilities:

• Manage client billing, ensuring adherence to guidelines and accurate entry of time.
• Prepare and proofread correspondence, memoranda, and other documents.
• Schedule appointments, coordinate meetings, and make travel arrangements.
• Handle billing input, edits, and communication with billing specialists.
• Assist with conflict processes, engagement letters, and intake documentation.
• Provide excellent client service via phone and email.
• Proactively manage administrative aspects of attorney projects and work closely with assigned teams.

Compensation:

• Base Salary: $65,000 – $75,000
• Bonus: Eligible for firm-wide bonus program

Benefits:

• Medical, dental, and vision insurance
• 401(k) with match
• Paid time off (vacation, sick leave, and personal days)
• Hybrid work flexibility

Work Expectations & Schedule:

• 80% in-office presence required, 20% remote work allowed
• Overtime may be necessary during peak periods

Candidate Parameters:

• 5+ years of experience in an administrative or secretarial role, preferably in a law firm
• Strong experience with billing and professional services software (Intapp, Elite 3E preferred)
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple tasks

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